MC EUROPE 2018Information for Authors

Information for Authors

Submission Guidelines 

Prospective authors are invited to submit their contribution (full paper) for review not later than February 15, 2018 (23:59 CET), using the conference system (ConfTool). Only full-text papers of 4 to 6 pages length (including figures, tables, photos and references) are expected as contribution. Papers have to be written in English and comply with the conference technical areas.

Papers must be electronic in PDF (Portable Document Format) and must follow the two column A4 format of an IEEE Manuscript Template for Conference Proceedings. Any formats other than PDF, as well as hardcopies, abstracts and summaries will not be accepted and considered for review.

The IEEE Manuscript Template for Conference Proceedings, also for LaTeX users, are available at IEEE Manuscript Templates for Conference Proceedings.
Please note that templates and instructions are the same for both contribution and final paper submissions, except for the copyright clearance code. 

Please note that the appropriate copyright clearance code notice must appear on the bottom of the first page of the final version of your paper. 

LaTeX users can add the following lines just before \begin{document} (example given for the fourth case):

\IEEEpubid{\makebox[\columnwidth]{978-1-4673-9698-1/18/\$31.00~\copyright 2018 IEEE \hfill}
\hspace{\columnsep}\makebox[\columnwidth]{ }}

Before submission of your final paper (deadline 15 May 2018), convert your contribution to PDF through the IEEE PDF eXpress toolThe conference ID is 35803XP.

Once you are logged into the EMC Europe 2018 conference system (ConfTool), select ”Your Submissions” and click on “Full Paper” and fill in all requested information. Please make sure to enter information for all authors.

Advance registration (with the registration fee paid) of at least one of the authors is required before May 15, 2018. Papers without at least one accompanying author registration (regular or student if applicable) will not be processed. However, one (co-)author is allowed to register for multiple papers.

All accepted (final) papers will be submitted for publication in the IEEE Xplore database, one of the most comprehensive interdisciplinary engineering databases in the world. Since the papers will be archived in the IEEE Xplore® System, your PDF file must comply with the IEEE rules.

For every paper, the electronic IEEE Copyright Form needs to be signed when the final paper is submitted.

Please note that IEEE reserves the right to exclude a paper from distribution after the conference (e.g., removal from IEEE Xplore) if the paper is not presented either orally or as a poster at the conference.

Instructions for Presenters 

Instructions To Poster Presenters

Prepare your poster

Poster sessions will be held in the Effectenbeurszaal

Set-up Your Poster

Remove Your Poster

Information Desk

A suitable template for poster presentations is available here. 

Instructions To Oral Presenters

 Oral Presentation

Determine Your Audio Visual Needs

  1. LCD Projector
  2. Windows-based PC
  3. Screen
  4. Laser Pointer

Create a Backup Copy of Your Presentation

Give Your Presentation

In preparing your presentation, remember that it may be viewed from the back of a room seating  200 people. Font sizes between 18 pt and 24 pt are strongly preferred. If you can't read a version of a slide printed on a standard sheet of paper from a distance of two meters, people are probably going to have trouble reading your projected slide.

A suitable template for oral presentations is available here.

Student grant 

1. COST conference grants

COST conference grants helps PhD students and early-career investigators from participating  Inclusiveness Target Countries attend international science and technology related conferences. See

2. EMC Europe conference grant

EMC Europe conference grant is under development.

In case you would like to apply for a COST conference grant, or an EMC Europe conference grant, please contact the conference Chair, Frank Leferink (

Conference4me smartphone app

The Conference4me smartphone app provides you with the most comfortable tool for planning your participation in EMC Europe 2018. Browse the complete program directly from your phone or tablet and create your very own agenda on the fly. The app is available for Android, iOS and Windows Phone devices.
To download mobile app, please visit or type 'conference4me' in Google Play, iTunes App Store or Windows Phone Store. Once the app is installed, open it and look for EMC Europe 2018 to find the details of our conference.

The Final Programme can be downloaded here.

The requested workshop/tutorial slides can be downloaded here. The archive password is the same as the wifi password at the conference.